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All students undertaking practical placement activities as an intrinsic part of their course are required to join the , or have their PVG membership linked to QMU.   can be found on the Disclosure Scotland website.  Please note that only matriculated students with a current UK address are able to apply.

There are three types of PVG Scheme application available and it is essential that the university submits the correct application for you.  The three types are:

You must provide three forms of ID* to Â鶹MV, via the Student Portal, for the purposes of identity checking, as required by Disclosure Scotland.  At least one of the ID's should be photographic and, across the three, they should confirm your name, date of birth and your current UK address.

*Acceptable forms of ID include (but are not limited to):

• Birth Certificate
• Passport
• National ID card
• BRP
• Driving License (Provisional License is also acceptable)
• Bank Statement or similar (dated within last three calendar months)
• Utility Bill (dated within last three calendar months)
• Lease Agreement

Scanned copies / good quality photographs of original documents will need to be submitted to Â鶹MV as soon as possible after matriculating via the student portal.

Countersignatories, acting on behalf of QMU, will create your PVG application form using the supplied ID. An email containing a link to your application form will be sent from Disclosure Scotland to your QMU student email address, and you will have seven days in which to complete the application. After this time, the link will no longer be valid and a new application will need to be generated by us. In order to help with this, a virtual session will be timetabled within that 7 day period to provide allocated time, should you require it, and for staff to be available for any questions you may have about your application.

Documents submitted for PVG ID purposes will only be retained by QMU for use by authorised countersignatories in the event of any queries with your application. Once the PVG Scheme Membership certificate is issued by Disclosure Scotland all documents submitted for this purpose will be deleted in line with Data Protection requirements. For further information, please see our web page.

ASSaM students/applicants require to pay the PVG application fee of £18 or £59 (depending on the level of clearance required).

Due to professional requirements, students on Nursing, Allied Health Profession and Healthcare Science qualifying programmes are required to hold Professional Indemnity Insurance as a pre-condition of progressing to placement. This is most easily gained through the joining of the appropriate professional body, and information on this will be provided during the induction process into your programme.Ìý Details on anticipated costs can also be found on the specific fees page of our website here.

Health ClearanceÌýis a process you must complete.Ìý

In preparation for clinical placements we are required, by the Government, to ensure that all students who will have direct clinical contact with patients meet the health clearance requirements as set out in their .

There is a made by NHS Lothian’s Occupational Health team that explains what you need to do.

What Happens Next?

• ±õ²ÔÌýJuly, after youÌýfirmly accept an Unconditional OfferÌýfrom the university, you will get anÌýemailÌýfrom NHS Lothian’s Occupational Health team.
• This email will include aÌýlink, aÌýusername, and aÌýpasswordÌýto access a secure online form.
• Please note: This email is sentÌýmanually, not automatically. So, it may takeÌýa few monthsÌýto arrive. Don’t forget to check yourÌýjunk or spam folder.

What You Need to Do

• You mustÌýcomplete and submit the online formÌýbefore you can get an appointment. This appointment usually happens duringÌýInduction WeekÌýat the university.
• The form will ask you toÌýupload your vaccination history. You can usually get this from yourÌýdoctorÌý´Ç°ùÌýchild health records.
• You must show proof that you hadÌý2 doses of the MMR vaccineÌý(Measles, Mumps, and Rubella).
• If you cannot provide this proof, that’s okay. Just write a short explanation. At your appointment, the health team will offerÌýblood testsÌýto check your immunity.

Important Notes

• You doÌýnotÌýneed to get any vaccines before starting your course.
• You willÌýnot be forcedÌýto get any vaccines you do not want.
• However, if you are not vaccinated, it might affectÌýwhere you can go for your placement.

Additional Information

Please know thatÌýsome doctors (GPs) or medical centres may charge youÌýto give you your vaccination records. It might also takeÌýa few weeksÌýto get this information.

✅ Make sure you have your vaccination recordsÌýbeforeÌýyou fill in and send the online health form.

🔒 The university doesÌýnotÌýneed to see your vaccination records. This information isÌýprivateÌýand should only be sent toÌýOccupational Health.

You must make sure that youÌýcomplete the questionnaireÌý²¹²Ô»åÌýupload your vaccination recordsÌýbefore Induction WeekÌýbegins.

Costs for Vaccinations and Blood Tests

If you areÌýnot:

• funded byÌýSAASÌý(Student Awards Agency Scotland),
• living inÌýScotland, and
• studying anÌýundergraduate course,

then you will need toÌýpay for your vaccinations and/or blood tests.

The cost is decided byÌýOccupational Health. You can ask them for the price list. We cannot tell you exactly what you will need before your first appointment.

💷 As a general guide, most students pay aboutÌý£250Ìýduring their course for Occupational Health checks.

If this cost is difficult for you, we can help you set up aÌýpayment planÌýso you can pay in smaller amounts.

Appointments

All students must go toÌýat least one in-person appointmentÌýon campus. This will be aboutÌý30 minutes longÌýand usually happens duringÌýInduction WeekÌý(the first week of the semester).

• Occupational HealthÌýwill book this appointment for you.
• You will get anÌýemail from Occupational Health with the date and time.
• If you need more appointments, they will be arranged for you by Occupational Health.

Missed Appointments

If youÌýdo not attendÌýyour appointment andÌýdo not tell Occupational Health at least 48 hours before, you will be charged aÌý£36.75 fee. This fee will be added to your university account.

Questions?

If you have any questions, please contact the Health Clearance team.

Badges

All Nursing, Paramedic Science, Audiology and AHP students will be issued with a name badge.Ìý We will take your 'Known as' name from the Student Portal and you can be edit this at any time.Ìý Replacement badges are charged at £7.50 and take around three weeks to be delivered.

Uniform for Nursing and AHP programmes

Information on the NHS guidelines regarding uniforms can be found here. Please note the requirements regarding sleeve length. A showing how the uniform should look, fit and feel is also available.Ìý

Students will be emailed, during September, with instructions on how to place your order via the supplier's website. Measuring guides have been made available to us from the uniform suppliers. Please note that the uniforms are unisex so the guides are to help you get the best fit for your body type.

Measuring guide for men

Measuring guide for women

Those who require a uniform for placement will be issued with four tunics and four pairs of trousers around 2 weeks before their first placement; details will be emailed to you. All trousers will need to be hemmed as they are made with a long leg!Ìý If you are required to pay for these, or you require an alternate size or want an extra set, tunics are charged at £5.99 each and trousers are £7.74 a pair.Ìý

Registry will invoice students directly for these items at the point of matriculation.Ìý Prices as at August 2024.

who are not affiliatedÌýwith QMU, offer a variety of footwear, allÌýsuitable for placement.Ìý You are under no obligation to purchase from them, but it may be of interest to see what types of footwear are acceptable.

Badges

All Nursing, Paramedic Science, Audiology and AHP students will be issued with a name badge.  We will take your 'Known as' name from the Student Portal and you can be edit this at any time.  Replacement badges are charged at £7.50 and take around three weeks to be delivered.

Uniform

Students will be emailed during September with instructions on how to place your order via the supplier's web portal. 

Paramedic Science students will be issued with the following items at a core class in mid-October: